SUMMARY:       

Incumbents produce statistical data and provide non-routine clerical assistance for law enforcement officer and agencies. Compiles information from reports/citations and enters data into computer system. Assembles information of a strictly confidential nature for various purposes, to include providing internal and external reports for various departments or agencies. Work requires a high degree of accuracy.

DUTIES AND RESPONSIBILITIES:

• Work is under minimal supervision. Guidelines include agency policies and procedures, FBI standards and Uniform Crime Reporting (UCR).

• Independently performs highly specialized data entry requiring thorough understanding of terminology and law enforcement procedures.

• Assembles complex necessary documentation and verifies accuracy in every detail.

• Obtains and compiles informational data.

• Refers inquiries or visitors to appropriate departments or division head.

• Maintains confidential record information and disseminates as deemed necessary.

• Interprets policy and procedures to members of the public along with background checks, traffic accidents and offense/incident reports in person or in writing.

• Maintains and updates personal computers hardware and software.

• Attends training classes and/or seminars pertaining to related duties.

• Processes correspondence via fax, mail, telephone or walk-in-service.

• Assist with preparation of statistical reports, and other monthly/quarterly/annual reports, such as:

  • Violence Against Women Advocate (VAWA)-Quarterly Law Enforcement Officers Killed in Action (LEOKA)

  • Criminal Sexual Penetration (CSP)-Quarterly

  • Public Statistics (Locations/City Wide/Grant Writing)

  • Officer/Dispatch call taking

  • Provides informational training based on records department duties for new recruits

• Maintains professional communication with fellow employees and other departments including:

  • Sheriff’s Department

  • State Police

  • District Attorney’s Office

  • Adult and Probation Offices

  • Municipal, Magistrate and District Courts

  • Children, Youth, and Families Division

  • San Miguel County Detention Center

  • Las Vegas City Government

• Scans all documents pertaining to Offense/Incident reports, traffic and misdemeanor citations, field interrogation cards and traffic accidents. Sorts and distributes required documents as defined to other agencies on a daily/weekly basis.

• Contacts and communicates with document originators to resolve data input problems.

• Daily handling of cash/checks received for reports, receipts rendered, and weekly deposits.

• Maintain State Tracking Number documentation between San Miguel County Detention Center and other agencies requesting offense relationships to include Fingerprint and Final Disposition cards, to close out cases.

• Maintain contact with Department of Public Safety and Federal Bureau of Investigations to ensure regulations are followed pertaining to above-mentioned agencies.

• Prepare and submit periodic reports to the Chief upon request, regarding the Department's activities, and prepare a variety of other reports as appropriate.

• Assumes the duties of absent personnel in this division.

• Attend State Tracking Number meetings and acts as liaison to other agencies.

• Maintain database for Violence Against Women statistics and Criminal Sexual Penetration statistics.

• Produce professional quality reports, correspondence, memorandums and other related documentation.

• Responsible for the preparation of quote/ bids and other related documentation, as required.

• Proficiently operate and maintain all equipment necessary in the performance of duty.

• Perform all related duties as required.

MINIMUM JOB REQUIREMENTS:

• One (1) year’ clerical experience.

• PREFERRED JOB REQUIREMENTS:

• NCIC and NJIS certification through Department of Public Safety.

EMPLOYMENT REQUIREMENTS:

• Must possess and maintain an insurable New Mexico Class D Driver’s License.

• Due to federal, state and departmental laws and/or regulations, must be able to maintain confidentiality and security regarding all legal and operational matters learned, seen or heard as a result of employment.

• Position is subject to call-back status.

• Occasional extended shifts may be necessary.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively in both oral and written form.

• Ability to follow all City of Las Vegas and Departmental Rules, Regulations, Policies, Procedures, etc.

• Ability to operate office equipment and various types of computers, operating systems and programs.

• Knowledge of data entry in an office setting.

• Knowledge of office procedures.

• Ability to provide exemplary customer service.

• English writing skills.

• Knowledge of basic math.

• Ability to make decisions based on established rules and regulations.

• Ability to establish and maintain professional communication with fellow employees and other departments and agencies.

• Ability to deal with the public in a pleasant and courteous manner.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Work is primarily performed in a typical interior/office work environment.

• Repetitive hand motion and prolonged use of computer.

• Sitting for extended periods of time.

• No or very limited exposure to physical risk.

• Must occasionally lift and/or move up to twenty-five (25) pounds.

APPLICATION PROCEDURE – Interested applicants must submit a City of Las Vegas Employment Application.

The employment application is available at: 

https://www.lasvegasnm.gov/general-7-1

Application Materials can be sent to:      Human Resources Department

                                                                                1700 N Grand Avenue

                                                                                Las Vegas, NM  87701

                                                                                OR  send via email to:  consuelo@lasvegasnm.gov