SUMMARY:       

Performs under the general direction of the Administrative Assistant II, Recreation Manager or designee. This position provides office support and assists in all office procedures and tasks and they are related to the nature and purpose of the department.

DUTIES AND RESPONSIBILITIES:

●       Assists with all aspects of general office coordination.

●       Maintains the office calendar to coordinate work-flow and meetings.

●       Maintains confidentiality in all aspects of department information.

●       Interacts with the general public, employees and management.

●       Answers telephones, takes messages, and transfers calls to appropriate staff.

●       Opens, sorts, and distributes incoming correspondence, including faxes and email.

●       Performs general clerical duties to include, but not limited to, recordkeeping, copying, faxing, mailing and filing.

●       Files and retrieves documents, records and reports as necessary.

●       Under direction, creates and modifies documents such as reports, memorandums, letters and financial statements.

●       Performs various basic research and data gathering functions.

●       Performs other work as required or assigned.

MINIMUM JOB QUALIFICATIONS:

●       Experience with data processing equipment.

●       Experience with data entries, word processing and accounting principles in an office setting and office practices.

PREFERRED JOB QUALIFICATIONS:

●       Bilingual skills.

EMPLOYMENT REQUIREMENTS:

●       A valid insurable New Mexico driver's license.

KNOWLEDGE, SKILLS AND ABILITIES:

●       Knowledge of general administrative practices and procedures.

●       Requires knowledge of all functions of municipal operations or ability to acquire such knowledge in a relatively short period of time.

●       Must possess ability to use Microsoft Office Suite, and general office equipment.

●       Must have excellent communication skills both written and verbal.

●       Must be able to deal effectively with other organizations and the public providing excellent customer service.

●       Ability to work independently.

●       Ability to learn and evaluate new equipment and systems applicable to municipal government.

●       Must have ability to demonstrate interpersonal skills and tact with other organizations, department directors, employees and general public.

●       Must be self-directed and able to work with minimum supervision.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

●       Work is performed primarily in an office setting 95% of the time.

●       Work surface is on even flat/hard and/or carpeted areas.

●       Some travel and field work is required occasionally.

●       Occasionally may be required to work beyond normal workday.

●       Mobility factors; walks 5 % of the time,

●       Climbs stairs 2 % of the time, stands 13 % of the time and sits 80 % of the time.

●       Bends occasionally.

●       Reaches, works with arms extended occasionally, carries up to 20 lbs.

●       Bends, kneels, squats and walks.

●       Gross dexterity, occasionally grasp/manipulates, frequently.  Speed required, occasionally; bilateral coordination, occasionally; eye/hand coordination, occasionally.

NOTE:  This position is subject to drug testing both pre-employment and random as set forth in the City of Las Vegas Drug Policy.