SUMMARY:

This is an Administrative Aide position with coordination responsibilities. This work involves the performance of a variety of general secretarial and departmental coordination and budge responsibilities requiring judgment based on experience and training. Instructions may be received on new and existing projects but the employee generally works with considerable independence using direction and judgment in completing duties. Work is deadline-oriented and reviewed for accuracy while in progress or upon completion. Performs under the general direction of the Water Utility Department Director or designee.

DUTIES AND RESPONSIBILITIES:

•          Prepares correspondence, memorandums, reports, bulletins, notices, forms and other documents from plain copy, rough draft or verbal instruction.

•          Develops and establishes and maintains file systems.

•          Maintains up to date calendar appointments, meetings, events, etc.

•          Responsible for procurement of office equipment and supplies.

•          Responsible for preparing daily timesheets and employee related documentation.

•          Prepares outgoing mail, sorts, stamps, distributes incoming mail.

•          Operates copy machines, fax machines and other office equipment.

•          Performs two way radio communications with staff.

•          Prepares information packets for meeting.

•          May be required to perform added duties as assigned.

MINIMUM JOB QUALIFICATIONS:

•          Must have four (4) years experience in a responsible Administrative Aide position using general office practices and procedures.

PREFERRED REQUIREMENTS:

•          Bilingual skills.

EMPLOYMENT REQUIREMENTS:

•           A valid insurable New Mexico driver's license.

KNOWLEDGE, SKILLS AND ABILITIES:

•          Knowledge of basic personal computer functions and operating system.

•          Knowledge of secretarial practices and procedures.

•          General accounting knowledge.

•          Ability to effectively implement office organization.

•          Ability to coordinate meetings.

•          Must be able to communicate effectively both verbally and in written form.

•          Ability to use word processing, database and spreadsheet software.

•          Ability to deal with public relation problems courteously and tactfully.

•          Ability to use discretion with information in files or other office documents and adhere to policies of confidentiality and make sure decisions in accordance with established policies and procedures.

•          Must have good spelling, punctuation and grammar skills and excellent mathematical skills.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

•          Work is performed primarily in an office setting 100% of the time.

•          Work surface is on even flat/hard and/or carpeted areas.

•          Some travel and field work is required occasionally.

•          Occasionally may be required to work beyond normal workday.

•          Mobility factors; walks 5 % of the time,

•          Climbs stairs 2 % of the time, stands 13 % of the time and sits 80 % of the time.

•          Bends occasionally.

•          Reaches, works with arms extended occasionally, carries up to 20 lbs.

•          Bends, kneels, squats and walks.

•          Gross dexterity, occasionally grasp/manipulates, frequently. Speed required, occasionally; bilateral coordination, occasionally; eye/hand coordination, occasionally.

NOTE: This position is subject to drug testing both pre-employment and random as set forth in the City of Las Vegas Drug Policy.

APPLICATION PROCEDURE - A complete application package will include 1) Letter of Interest 2) Resume and 3) City of Las Vegas Employment Application.

The employment application is available at: https://www.lasvegasnm.gov/general-7-1 Application Materials can be sent to:      Human Resources Department

1700 N Grand Avenue

Las Vegas, NM 87701

OR send via email to: consuelo@lasvegasnm.gov